Rental Terms and Conditions
The Cosmo Seniors Centre is referred to as the CSC.
The person or organization booking the rental is referred to as the tenant.
Payment and Security Deposit
- The rental fee is due at the time of booking.
-A security deposit equal to the rental fee will be held on credit card on file during the rental.
-The CSC and its representatives reserve the right to withhold the security deposit and charge for additional cleaning or damages. Fees will be charged to the tenant’s credit card and/or sent to a collection agency.
- Cleaning and damage fees will be communicated to the tenant within 72 hours of the event. If total fees cannot be determined immediately (such as if a repair estimate is required from a third party), this will be communicated to the tenant within 72 hours.
- In the event of bylaw violation, fees will be communicated when we become aware of the problem. The tenant is responsible for any and all bylaw violation fees.
Facility Use
- All activities must be lawful.
- The rental area is limited to the use of the main hall, stage, kitchen, and bathrooms.
- The legal maximum number of people in the building at any time is 289.
- The facility must be vacated by 2:00 am for evening bookings. If event guests remain past 2:00 am, there will be an additional minimum charge of $200/hour.
Safety and Security
- Do not block access to fire exits, fire pulls, fire extinguishers, or other safety equipment with furniture or equipment.
- All exterior doors (fire doors) must remain closed at all times for fire, noise, theft and vandalism protection.
- Personal safety of anyone using the hall is the responsibility of the tenant. The tenant assumes all liability for anyone in attendance at the event.
- Property safety of the facility and anything in it is the responsibility of the tenant. The tenant assumes all liability for loss or damages to any vehicles or property in the building or parking lot.
- The CSC may require on-site security or insurance at the tenant’s expense.
- All building security during the rental is the responsibility of the tenant. This includes proper lock up at the end of the rental until a CSC representative arrives on site.
- The CSC and its representatives reserve the right to evict any objectionable person, as determined by the CSC.
- Raves, electronic dance parties and other similar events are not permitted.
- All City of Saskatoon bylaws and other local laws must be obeyed. The tenant is responsible for any fines resulting from their event.
Neighbourhood and Noise
- The CSC is located in a residential neighbourhood. The City of Saskatoon Noise Bylaw (Bylaw #8244) prohibits noise that “unreasonably disturbs the peace, quiet and comfort of persons residing in the vicinity.” All noise from the rental, including music, must be at a volume that does not disturb the neighbours.
- If the Saskatoon Police Service is called to the rental due to a complaint or disruptive event, the tenant will forfeit the security deposit and be responsible for any and all fines.
Tobacco, Alcohol and Cannabis
- Absolutely no smoking or vaping in the building.
- Smoking and vaping are permitted in the CSC parking lot.
- Cigarette butts must be disposed of in the ash trays.
- Alcohol may be consumed in the building only if a liquor permit has been issued for the event at the tenant’s expense. The terms of the liquor permit must be obeyed.
- Alcohol may not be served past 1:00 am.
- Alcohol may not be consumed outdoors.
- Cannabis consumption is legally prohibited in all public places, including the CSC
Decorating
- Decorating is permitted with permission. Only sticky tack, painter’s tape, and 3M-type hooks are permitted for hanging decorations. Packing tape and duct tape are not permitted on the walls or floor.
- No permanent modifications may be made to the facility for decorating (including screws, nails, tacks, staples or similar).
Cleaning and Damages
- All rental areas must be cleaned before vacating. Event staff may remain for cleaning and takedown past 2:00 am for evening bookings if prior permission is granted. Cleaning the following day is not permitted.
- Tenants are to leave the facility as clean as they found it by completing the Cleaning Checklist. Cleaning supplies are available in the utility room.
- Cleaning required after a rental has a $200 minimum charge.
- Any damages to the facility during the rental are the responsibility of the tenant and will be charged to the tenant.
- The tenant must place all garbage in the dumpster behind the CSC parking lot or remove it from the premises for other disposal. There is a minimum $200 charge for incorrect or incomplete garbage disposal.
- Rental area must be swept and mopped before vacating, with no spills or debris remaining.
- All decorations must be taken down before vacating.
- There is a $120 minimum charge if the flags are removed, rolled up, or otherwise disturbed.
- A $200 replacement fee will be charged to the tenant’s credit card if the keys are not returned.
- The fridge, stove, microwave and oven must be cleaned if used. There is a $200 minimum charge if the appliances are not cleaned after use.
- The dishwasher is not available for tenant use.
- Cleanup of all exterior litter from the event (bottles, cups, food, and so on) is the tenant’s responsibility. The front entry must be clean of all debris.
- If the fenced area to the east of the building is used as a smoking area, there is a minimum $200 charge for removal of cigarette butts and litter. Access to this area is prohibited.
- You are required to advise a CSC representative of any damages.
Tables and Chairs
- All tables and chairs must be cleaned, stacked, and returned neatly to their storage areas. The tenant may be charged if tables and chairs are not cleaned before storage or are incorrectly stored.
- Do not leave tables and chairs on the stage, or in front of fire exits, alarms, extinguishers or other safety equipment.
- You are required to advise a CSC representative of any broken tables or chairs.
Cancellations
- Cancellation of the event by the tenant must occur no later than one month prior to the scheduled date in order to receive a refund. Cancellation must be provided in writing to a CSC representative. The rental fee will not be refunded if written notice is not received at least one month prior to the scheduled date.
- If an unforeseen problem with the facility causes the CSC to be unavailable, the tenant will be refunded.
- The CSC and its representatives reserve the right to terminate the rental agreement without notice or refund (potentially including immediate eviction) if the tenant is in violation of the terms and conditions of the rental agreement, or any local laws or bylaws.
- In the case of immediate eviction, the tenant will be charged for any costs related to the eviction.
If you have any questions about these terms, please do not hesitate to ask for clarification. We always want tenants to have a clear understanding of the expectations.